Terms and Conditions
Spruce Media, LLC (hereafter referred to as “Organizer”) agrees to provide space to Vendor at Romance in the Pacific Northwest 2025 and reserves the right to refuse any potential Vendor for any reason. Romance in the Pacific Northwest will be held at the Portland Marriott Downtown Waterfront (hereafter referred to as “Venue”).
Purpose
The purpose of Romance in the Pacific Northwest is to bring together a community of romance readers, authors, and vendors for a weekend of celebration.
Incorporation of Exhibit
Exhibit A is hereby incorporated fully herein and shall be deemed part of this Agreement.
Compliance with Law
Vendor is solely responsible for ensuring compliance with all applicable laws, rules, and regulations, including any required qualification to do business; any sales, permits, tax rules and regulations; any fire codes or regulations; and any law governing promotions, contests, raffles, giveaways or games. Organizer does not accept any responsibility for Vendor’s failure to comply with any applicable law, rule, or regulation. In the event Vendor does not comply with all applicable laws, Organizer may require that Vendor comply immediately or close Vendor space immediately. Vendor hereby indemnifies and holds harmless Organizer as well as their officers, directors, agents, employees, volunteers, representatives, and respective successors and assigns, against any and all liability arising from or relating to Vendors’s compliance or failure to comply with any law, rule, or regulation.
Limitation of Liability
Neither Vendor nor Organizer shall be liable to the other or any third party for any indirect, special, and consequential punitive damages, including without limitation loss of profit or goodwill, for any matter arising out of or relating to this agreement.
Breach
In the event Vendor breaches this Agreement, Organizer reserves the right to terminate this Agreement immediately without notice or refund, including to close Vendor’s space immediately, if the breach occurs during Romance in the Pacific Northwest. We reserve the right to resell Vendor’s space if the breach occurs prior to Romance in the Pacific Northwest. If Vendor engages in any misconduct which might bring Vendor into public disrepute, contempt, scandal, or ridicule, or which reflects poorly on the event, any funds paid by Vendor will not be refunded in the event of cancelation or removal from the event.
Lost, Stolen or Damaged Merchandise
Vendor is solely responsible, and assumes all of the risk for lost, stolen or damaged merchandise or materials. The Organizer does not accept responsibility or assume any risk for lost, stolen or damaged merchandise.
General Terms and Conditions
This Agreement is made pursuant to the laws of the State of Oregon, without regard to its conflict of law principles. Any changes made to this agreement must be made in writing and signed by both Vendor and Organizer. Organizer may terminate this agreement at any time upon notice to Vendor.
Exhibit A
SIZE AND LOCATION
SIZE: A SPACE is a dedicated area in Romance in the Pacific Northwest’s Vendor area, for the express purpose of signing and promotion of books and goods in which its guests may be interested. Spaces come in the following sizes: Vendor Table: Table and 2 chairs.
LOCATION: Organizer reserves the right to assign the location of each Vendor’s space within the event space according to its sole discretion.
AMENITIES
Each space includes at least the following Amenities:
A table of at least 6’
Two (2) chairs
One (1) Vendor badge to the conference which allows entrance to all events
One (1) Assistant badge that must be worn by Vendor’s Assistant while they occupy the space to identify the as official personnel. Badges are non-transferable.
ADDITIONAL SERVICES
Vendors shall not install Additional Services, including, without limitation, internet or electricity, on their own or through a service provider other than those specified by the Organizer. Any Vendor purchasing or using Additional Services hereby indemnifies and holds harmless Organizer as well as its officers, directors, agents, employees, volunteers, representatives and respective successors and assigns, against any and all liability arising from or relating to Vendor’s purchase or use of Additional Services.
PROMOTION
Organizer may include each Vendor’s name, logo, and/or a brief description of your work in future promotions.
PRICE AND PAYMENT
PRICE: Vendor agrees to pay Organizer amount of $349 by the date noted in their confirmation email.
PAYMENT: Payments must be paid in full at time of acceptance. All payments are final and no refunds will be issued for cancelations.