Terms and Conditions
Spruce Media, LLC (hereafter referred to as “Organizer”) agrees to provide space to Author at Romance in the Pacific Northwest 2025 and reserves the right to refuse any potential Author for any reason. Romance in the Pacific Northwest will be held at the Portland Marriott Downtown Waterfront (hereafter referred to as “Venue”).
Purpose
The purpose of Romance in the Pacific Northwest is to bring together a community of romance readers and authors for a weekend of celebration.
Incorporation of Exhibit
Exhibit A is hereby incorporated fully herein and shall be deemed part of this Agreement.
Compliance with Law
Author is solely responsible for ensuring compliance with all applicable laws, rules, and regulations, including any required qualification to do business; any sales, permits, tax rules and regulations; any fire codes or regulations; and any law governing promotions, contests, raffles, giveaways or games. Organizer does not accept any responsibility for Author’s failure to comply with any applicable law, rule, or regulation. In the event Author does not comply with all applicable laws, Organizer may require that Author comply immediately or close Author space immediately. Author hereby indemnifies and holds harmless Organizer as well as their officers, directors, agents, employees, volunteers, representatives, and respective successors and assigns, against any and all liability arising from or relating to Author’s compliance or failure to comply with any law, rule, or regulation.
Limitation of Liability
Neither Author nor Organizer shall be liable to the other or any third party for any indirect, special, and consequential punitive damages, including without limitation loss of profit or goodwill, for any matter arising out of or relating to this agreement.
Breach
In the event Author breaches this Agreement, Organizer reserves the right to terminate this Agreement immediately without notice or refund, including to close Author’s space immediately, if the breach occurs during Romance in the Pacific Northwest. We reserve the right to resell Author’s space if the breach occurs prior to Romance in the Pacific Northwest. If Author engages in any misconduct which might bring Author into public disrepute, contempt, scandal, or ridicule, or which reflects poorly on the event, any funds paid by Author will not be refunded in the event of cancelation or removal from the event.
Lost, Stolen or Damaged Merchandise
Author is solely responsible, and assumes all of the risk for lost, stolen or damaged merchandise or materials. The Organizer does not accept responsibility or assume any risk for lost, stolen or damaged merchandise.
General Terms and Conditions
This Agreement is made pursuant to the laws of the State of Arizona, without regard to its conflict of law principles. Any changes made to this agreement must be made in writing and signed by both Author and Organizer. Organizer may terminate this agreement at any time upon notice to Author.
Exhibit A
SIZE AND LOCATION
SIZE: A SPACE is a dedicated area in Romance in the Pacific Northwest's Author Room, for the express purpose of signing and promotion of books and goods in which its guests may be interested. Spaces come in the following sizes: Author Table: Table and 2 chairs.
LOCATION: Organizer reserves the right to assign the location of each Author’s space within the signing room according to its sole discretion.
AMENITIES
Each space includes at least the following Amenities:
A table of at least 6’
Two (2) chairs
One (1) Author badge to the conference which allow entrance to all events
One (1) Assistant badge that must be worn by Author’s Assistant while they occupy the space to identify the as official personnel. Badges are non-transferable.
ADDITIONAL SERVICES
Authors shall not install Additional Services, including, without limitation, internet or electricity, on their own or through a service provider other than those specified by the Organizer. Any Author purchasing or using Additional Services hereby indemnifies and holds harmless Organizer as well as its officers, directors, agents, employees, volunteers, representatives and respective successors and assigns, against any and all liability arising from or relating to Author’s purchase or use of Additional Services.
PROMOTION
Organizer may include each Author’s name, logo, and/or a brief description of your work in future promotions.
PRICE AND PAYMENT
PRICE: Author agrees to pay Organizer amount of $179 by the date noted in their confirmation email.
PAYMENT: Payments must be paid in full at time of acceptance. All payments are final and no refunds will be issued for cancelations.